Pre-Shooting Service Level Guidelines

Last Updated: 1/5/2025

At PodMedia Network, we are committed to delivering a seamless and professional experience for all our clients. To ensure high-quality production standards, the following guidelines must be followed before any podcast or event coverage shoot is scheduled.

1. Podcast Recordings at Podmedia Studios

For podcasts recorded at Podmedia’s own studios, the following process applies:

• Clients must submit the complete Podcast Request Form, providing all required details (recording setup, deliverables, special requirements, etc.).
  
• Based on the provided information, Podmedia will issue an official quotation.
  
• Clients must review and approve the quotation at least two (2) full business days before the scheduled shooting day.
  
• No studio slot, crew, or equipment will be reserved without formal quotation approval.
  
• Any last-minute minor changes to the project must be communicated via email at least 24 hours before the scheduled shoot.
  
• Changes requested less than 24 hours before the shoot are subject to feasibility and may not be guaranteed.

2. Event Coverage and External Location Shoots

For media coverage services or shooting at client locations or external events, the following process applies:

• Clients must submit the complete Media Coverage Request Form, including all project details, deliverables, and location-specific requirements.
  
• Podmedia will issue a formal quotation based on the submitted information.
  
• Clients must review,, and approve the quotation at least four (4) full business days before the scheduled shooting day.
  
• This advance confirmation is critical to accommodate:
  
  • Crew assignments
  • Equipment transportation
  • On-site logistics and technical setup
    
• Approvals received late may:
  
  • Incur additional rush fees
  • Result in rescheduling based on availability
    

Mandatory Completion of Project Forms

For all podcast and media coverage requests, completion of the relevant project form is mandatory before any quotation is issued:

• Clients must fill out either the Podcast Request Form or the Media Coverage Request Form depending on the service required.
  
• Each form must include:
  
  • Project objectives and description
    
  • Exact date, time, and location
    
  • Required deliverables and deadlines
    
  • Special technical or branding requirements
    
• Quotations, scheduling, and resource allocation will only proceed after full form completion.
  
• Failure to submit the required form will delay quotation issuance and project confirmation.